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Online board meetings are becoming a regular part of the world of nonprofits, with the amount and number increasing as more boards take advantage of video-based meetings. Some people believe that face-to-face meeting are better. However, it’s important to understand how to use technology that is virtual to aid in productive discussions and decision-making.
1. Make use of a reliable online board meeting platform.
There are a variety of low-cost or free online video conferencing platforms that can be used for your virtual board meeting. The most important thing is to select an option that is suitable for everyone on your board. If your board has members scattered across the country or even around the globe it is essential to provide a screen-sharing option for the most enjoyable experience. If your board is budget-conscious and you are looking for a cost-effective solution, you might want to think about audio-only conference options for those with no video capabilities.
2. Begin the meeting with a concise agenda.
A shorter agenda will aid in the flow of your meeting and prevent it from becoming too long. It also requires you to concentrate on the most important issues and ensures that everyone has the chance to speak.
3. Set the meeting up for an hour that is comfortable for all attendees.
If your board members reside in different areas of the country or even across the world, you’ll have to ensure that the time your meeting is scheduled for them all. Also, you should think about any other factors that could impact their ability to participate such as early mornings or late nights, busy commutes and common breaks.