How to Collaborate Effectively If Your Team Is Remote

You might schedule a weekly or biweekly chat of just 10 minutes with each person — a chance to see how the person feels and to give and receive feedback. If you communicate effectively, it means you convey opinions, information, and ideas to another person in a way they can understand. Employees of 16% of all companies in the world already work completely remotely. It can feel challenging to get creative and mix up your communication strategies when you’re busy and tired. That said, Konoplich warns against over-regulating communication and supports letting employees retain a sense of autonomy.

” In other words, he never hesitates to clear the air, seek common ground, and try to ensure he and the other person are on the same page. Let’s say you commit to writing asynchronously as your default mode of communication in your remote team. Compt is the best employee Network Engineering Description & Career benefits platform that gives your people the freedom to choose the lifestyle perks that are best for them and their always evolving needs, even when remote. Are you concerned about being out of touch with your employees’ feelings in this brave new remote world?

Top 10 tips & strategies for effective remote team communication

The versatility in communication strategies may not be evident in person, but it is in virtual conversations. Every person communicates differently; let your team have the freedom to interact with minimal formalities when collaborating to be themselves. It’s easier to connect when you’re genuine and consistent in your interactions. The first step of your action plan toward great communication is creating an open environment for your employees. Most of us are at times hesitant to share our thoughts and opinions openly, it becomes more daunting in front of a manager. It’s also an essential step toward building trust and reliability among individuals.

  • Create the virtual equivalent of the coffee or water cooler room by setting up a channel for your team to talk about all things NOT work-related.
  • Digital tools help remote teams work smarter and faster — and avoid miscommunication.
  • Effective communication is not only about direct modes of communication but also peripheral ones, like non-verbal cues.
  • There are dozens of options for storing content in the cloud, so the sky is the limit when it comes to organizing your documents and systems.
  • Hybrid teams can choose when to host in-person and virtual meetings.

But as the number of people experiencing Zoom fatigue has risen, there’s a need to cut back on constant video calls. Also, in distributed teams, synchronous communication is limiting. It’s hard to collaborate with people in different time zones and with different schedules. Micromanaging does not work with physical teams, and it will not work when working with remote teams. A better alternative to micromanaging is to establish better remote team communication methods.

Use visual aids to help written communication

To improve your remote team communication, work on one or two items from the list that add variety and break up preoccupation. If you’re serious about becoming a better remote leader, you’re going to want to become a master in the art of remote team communication. The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done.

  • And remember to create space for celebrations and socializing with remote teams, which can strengthen relationships and lay the foundation for future collaboration.
  • Write what needs to be written, show what needs to be shown, and tell what needs to be told.
  • The solution will not come from new technologies (although, no doubt, developers will keep trying to bridge that gap).
  • It’s important to consider how sensitive topics, such as feedback or significant organizational changes, are often better discussed in a meeting than in an email.

Keeping teams aligned and eliminating workplace silos also becomes possible through virtual standups and internal company newsletters. Remote team communication also comprises virtual game nights, holiday communications, and all the other ways you encourage remote employee engagement. Every team has a unique communication style, so its important to explore different tools and processes to determine what will benefit your team most. Read on to discover 7 different ways that you can help your remote team communicate more effectively.

Top remote team communication strategies

Great communication is the foundation of every successful business – and it’s especially important for remote and global teams. Without regular in-person interactions, communication can easily fall by the wayside and negatively affect all areas of your company. One way to get on the same track is to have a meeting where all team members are educated on the nuances of the team member’s culture and religion.

How do you overcome communication barriers in a team?

  1. Take the time to understand people and their motivations.
  2. Use a language that the person you want to communicate with can understand.
  3. Choose the right time, place and mode for communication.
  4. Ask the person if they feel willing to discuss things with you.

With asynchronous communication, you aren’t constantly interrupted by messages that need an immediate response. Remote team members can disconnect and focus on work and take the time to think before answering. Additionally, asynchronous communication provides a written record of information and decisions. You can also include all involved parties, regardless of differences in time zones or personal schedules.

Celebrate individual and team events/achievements

If you find yourself wondering what your other teammates are doing, consider a project management tool to power your team and increase clarity. Guidelines or rules need to be established to guide how you use tools and how you work in general. It helps everyone on your team avoid the common mistakes like communicating in silos, including everyone in a conversation meant for one person, and slow responses. The guidelines you set should determine how, when, and where communication takes place.

remote team communication strategies

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